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Disbursements and Refunds

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Disbursement of Federal Financial Aid

All loan funds are disbursed in multiple payments through electronic funds transfer. All student loan borrowers are required to attend an entrance interview. The first disbursement occurs once the student has completed three weeks of the semester. The second disbursement occurs when the student has successfully completed seven weeks of the semester and is making satisfactory progress. The Business Office credits students’ accounts with financial aid funds that have been electronically transferred.

Federal Financial Aid Refund Policy

For purposes of determining refunds, the number of days enrolled is calculated from the start date to the date the student submits a written statement of withdrawal or the last known date of class attendance as determined by the Office of Financial Aid or the Office of the

Registrar. Class days missed due to absences are included. Time out of class due to a leave of absence or school closure is excluded.

The U.S. Department of Education’s Return to Title IV Funds policy entitles recipients of Title IV aid to retain that aid on a pro‐rata basis through completion of 60% of the course, then generally provides for 100% entitlement. However, since both the Title IV funds received as well as the Phoenix Seminary refund policy apply exclusively to tuition, any student who terminates may be obligated to pay a portion of any charges for items other than tuition, in addition to any obligation for repayment of Title IV financial aid.

Refunds are prioritized by source of funds as follows:

  1. Unsubsidized Stafford Loans
  2. Other Aid
  3. Student

Application fees, registration fees, late fees, and other institutional charges are non‐refundable.

Veterans Tuition Assistance Refund Policy

Military Tuition Assistance (TA) is awarded to a veteran under the assumption that the student will attend school for the entire period for which the assistance is awarded.  When a student withdraws from some or all his/her courses, the student may no longer be eligible for the full amount of TA funds originally awarded.  When the student withdraws, the School Certifying Official will amend the student’s certification in VA-Once.  At that point, the VA will contact the student and the SCO by letter confirming the changes.  In compliance with the regulations issued by the Department of Defense, Phoenix Seminary will return unearned TA on a proportional basis through at least 60% of the period for which the funds were provided.  If this results in an unpaid tuition balance, payment would be the responsibility of the student.   If a student stops attending due to a military service obligation, Phoenix Seminary will work with the affected service member to identify solutions that will not result in a student debt for the returned portion.

Phoenix Seminary’s Schedule of Return for Unearned Tuition Assistance:


16 Week Term

Before or during Week 1=100% return

During Weeks 2-3=75% return

During Week 4=50% return

During Weeks 5-10=40% return

During Weeks 11-16=0% return


Summer 10 Week Term

Before or during Week 1=100% return

During Week 2=75% return

During Week 3=50% return

During Weeks 4-6=40% return

During Weeks 7-10=0% return

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Institutional Policies


Non-Discrimination Policy

Phoenix Seminary does not unlawfully discriminate on the basis of race, color, national and ethnic origin, sex, disability, or age. Phoenix Seminary admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin, sex, disability, or age in administration of its educational policies, school-administered programs, student admissions, financial aid, or employment.